Operating from multiple accounts is perhaps not the most organized or efficient way to do business. Though Google doesn't offer a simple process to merge multiple Gmail accounts into one due to security and privacy, there are a few ways to help you operate all of your Gmail accounts using just one primary address.

Merging Gmail accounts involves setting the accounts you wish to merge so emails are forwarded to a primary account. Alternative options include shared inbox software like SupportBee, which allows multiple people to access and operate one central interface.

The options outlined in this article can help you consolidate your Gmail and subsequent data, like contacts and calendar appointments, so that it mimics the merging of Gmail accounts. All of your email accounts still exist, but you can work from just one to conduct all of your business.

In this article:

• Set Up Email Forwarding
• Import Email and Contacts
• Import Calendar Appointments
• Final Thoughts
• Frequently Asked Questions

To link your existing Gmail accounts so they act like one, follow these methods:

Set Up Email Forwarding

To merge two or more Gmail accounts so you can read, send, and reply to any Gmail account from one primary address, set up your email to forward one Gmail account to another. First, decide which account to use as the primary address and then ensure the account has enough storage space for additional data.

Activate Email Forwarding

Activate email forwarding so all incoming emails automatically forward to your primary Gmail account.

1. Sign into the Gmail account you do not want to use as the primary account.
2. Go to settings and choose Forwarding and POP/IMAP in the top menu bar.
3. Click on the button that reads 'Add a forwarding address.
4. Fill in the primary Gmail address you wish to use and click next.
5. Confirm your choice and proceed through the verification process.
6. Refresh your browser after confirming verification.
7. Go back to the Forwarding and POP/IMAP menu tab.
8. Choose a location to forward new emails.
9. Save your changes before exiting the screen.

Sending Email

Once your non-primary Gmail accounts are set to forward to your primary Gmail address, set up how you want to send and reply to incoming emails.

To send mail from the non-primary accounts, go to the primary account's settings and choose the Accounts and Import tab in the menu bar. Add the non-primary email addresses in the 'Send mail as' section. Fill out the additional email address in the pop-up window.

Follow the verification process. Once the non-primary email addresses are listed in your primary account, set up whether you want to send emails only from the primary account or from the address the message was sent to.

When you send or reply to an email with the primary Gmail account, you can choose which email address to use via a drop-down menu.

Import Email and Contacts

Sign into your primary Gmail address and go to settings. Choose the Accounts and Import tab in the menu bar. Click on 'Import mail and contacts'.

A pop-up window will ask for the account address you want to import from. Enter one non-primary email address at a time.

Go to your non-primary accounts and allow Gmail ShuttleCloud Migration to access emails and contacts. Customize your import options and click start. Note that this process could take hours to days.

Your primary Gmail account will feature a label on your sidebar for the non-primary accounts so you can find the imported emails easily.

Import Calendar Appointments

Sign in to your non-primary Gmail accounts and click on your calendar icon. Open settings within the calendar and choose Import & Export on your sidebar. Click on the Export button to download the calendar.

Go to your primary Gmail address and click on the calendar icon. Open settings within your calendar, click on Import & Export, select the file you just downloaded, and click the Import button.

Final Thoughts

While Google doesn't offer a simple process to merge multiple email accounts, there are a few steps you can take to operate off of one primary Gmail address. It's worth considering a support software like SupportBee to make your life easier and declutter your numerous email accounts.

With SupportBee’s shared inbox solution, you don't need to go through these multiple back-door steps to merge your multiple accounts into one. Start your 14-day free trial today.

Frequently Asked Questions

Is there a way to merge two Gmail accounts?

Technically, there is no way to merge Gmail accounts. But you can transfer data and forward emails to one primary account.

Can you transfer all your emails from one account to another?

Within Gmail, you can set up multiple email accounts to forward incoming emails to go to one primary account.

How do I make multiple Gmail accounts into one?

There's really no way to merge multiple Gmail accounts into one, but you can forward emails from one account to another. Additionally, you can import and export data like contacts and calendar appointments.